Library Guidelines

The Nelson Poynter Memorial Library operates according to USF System policies and guidelines, policies specific to USFSP, and detailed guidelines and policies specific to its operation and service mission.  As guidelines are revised and updated, they will be available in the Library Guidelines section of the USFSP Digital Archive at

Access Services

This guidelines listing incorporates borrowing guidelines as well as guidelines on electronic resources and Interlibrary Loan items.

Assistive Technologies Room Guidelines

This guideline outlines the use of the Assistive Technology Room, as well as how reservations of the room are handled for Student Disabilities needs as well as testing.

Classroom Equipment Services Guideline

Classroom Technology is a joint operation between Instructional Media Services and Campus Computing that supports the educational technology needs of faculty and students in a classroom setting.
If you require audio visual assistance, please call 873-4409. If you require computer assistance in these rooms, please call 873-HELP (4357).

Collection Development Guidelines

The Nelson Poynter Memorial Library exists to serve the students and faculty of the University of South Florida St. Petersburg (USFSP). The continued rational development of the library collection is an integral part of achieving the library’s goals. This Collection Development Policy outlines the principles of materials selection through which Poynter Library attempts to fulfill [...]

Course Reserves

Course Reserves Guidelines Print Reserves Faculty members are invited to place materials on Reserve at the Circulation Desk for the benefit of students in their classes. These materials may include, but are not limited to, books and journals owned by Poynter Library, personal class notes and exams, items obtained from other Libraries of the USF System, [...]

Distance Learning Studio Guidelines

The primary use of the 32 seat distance-learning studio is to provide video recording services as well as video conferencing services that directly support the teaching and research of USFSP. Services are provided to the requesting department when used by a faculty member in a regularly scheduled course, during actual class hours, as listed in the Registrar’s Schedule of Classes.

First Floor Lobby and Atrium Guidelines

The expansive first floor lobby and atrium’s stunning artwork designed by USF alumnus Robert Calvo features three sculptures representing the great libraries of Alexandria, Nineveh, and Pergamum. Embedded in the building’s walls are the artist’s sculpted bronze hands holding words representing the enduring values of scholarship: wisdom, courage, inspiration, justice, beauty, tolerance, diversity, and truth.

Food in the Library

This guideline describes the appropriate use of food and beverages within the library, and how to contain them.

Group Study Rooms Guidelines

Sixteen study rooms are available for use by USF students, faculty, and staff. The larger rooms in particular are intended for group work; a single occupant can be required to cede usage to a group if asked to do so by Library staff.

Guideline for the Issuance of Faculty/Staff USF ID cards[PDF]

This guideline and USF policy concerns the issuance of official USF identification cards(USFCard to all University employees and establishes the fee, in accordance with the University Board of Trustees, for issuance and replacement of the USF Card.

Guidelines for Borrowing

Patron Category Loan Period Max Items Media Allowed ILL Services?           USF Undergraduates 60 Days 50 Yes Yes USF Graduate Students 4 Months 100 Yes Yes USF Faculty 6 Months 200 Yes Yes USF Retired Faculty 6 Months 200 Yes Yes USF Adjunct Faculty 4 Months 200 Yes Yes USF Staff [...]

Guidelines for Patron Confidentiality

To protect the reading privacy of library patrons, names of individuals and details concerning the materials they may have checked out are confidential.

Information Commons & Library Instruction Classroom Software Guidelines

This guideline describes hardware and software availability, and the procedures necessary to request additional software for the Information Commons and Library Instruction Classroom.

Instructional Media Center Guidelines

The Poynter Library’s Instructional Materials Center (IMC) was designed to house the library’s Instructional Materials, Juvenile Easy to Read, Juvenile Fiction, and Juvenile Non Fiction, and educational games and kits collections, mostly used by College of Education students and faculty.

Instructional Media Services Guidelines

Guidelines for Instructional Media Services outlines services provided for media support for classroom instruction and to serve varied non-instructional needs of USF St. Petersburg. This includes development and support of media resources, services, systems, facilities, and equipment in accordance with the missions of USF St. Petersburg and the Nelson Poynter Library.

Library Instruction Classroom Guidelines


The library Information Commons computing area is a first-come, first-served area, which cannot be reserved. The Library Instructional Classroom can be reserved on a non-recurring basis for instructional activities and training, however a fee applies for Non-USF use of the space….

Nelson Poynter Memorial Library Guidelines

Link to full guideline [pdf]
The Nelson Poynter Memorial Library’s primary mission is to serve the students, faculty and staff of the University of South Florida St. Petersburg (USFSP), as well as the entire USF System. The library also provides limited services to members of institutions with whom we have formal relationships and to the citizens of the state of Florida, staffing and resources permitting….

New Hire Appointment Process for Faculty, Staff, FWSP, and Temporary

Payroll/Appointment Process for Faculty, Administration, Staff & Temporary Hires, for managers at USFSP as described by USFSP Human Resources.

Non-Public Spaces Guidelines

Link to full guideline [pdf]
The Library has several non-public spaces that are designed to facilitate the work and promote the mission of the institution and the Library. These spaces may be booked, with the Library Dean’s approval, for use by the USFSP community for meetings or promotional events.

Patron Privacy

Privacy of library patron records is maintained in accordance with federal and state laws and USF’s Student Records Policy #6C4-2.0021. Library staff members are trained to protect the privacy of library users and the confidentiality of library records. Patron records may be accessed by library staff to perform their respective duties. Personal information is shared only [...]

Poynter’s Corner Guidelines

Poynter’s Corner is a popular mixed-use study and collaboration area that was designed for students to study individually or to work in groups and practice presentations. This guideline explains usage request requirements and is also a form to request a reservation for the space.

Public Areas Guidelines

Students, faculty, and staff of USFSP and the USF System, as well as members of the general public, are free to use the library and its public spaces as long as they abide by all rules and guidelines, including designations of quiet study spaces and any special areas with usage restrictions. Students (both paying and non-paying), faculty, and staff are required to abide by all University and System codes of conduct and standards of behavior…

Recall Notices

Recall notices are sent through mail or email as a courtesy. Failure to receive or acknowledge a recall notice does not absolve a borrower from the responsibility to return the library material. Students, faculty, and staff are encouraged to monitor their library records through the online renewal feature online. Items not returned by the recall [...]

Special Collections Reading Room Guidelines

Special Collections and Archives serves as the repository for rare and unique research materials. The Reading Room is a public space available to researchers using the materials within Special Collections. The room can accommodate up to 25 people (standing room only) for class presentations, meetings, and events. Due to the presence of some materials on [...]

Textbooks Guidelines

The textbooks guideline describes how textbooks are treated as library items, handled in terms of circulation, purchase or donation.

USF System Policy for SSN Use Regarding USF ID [PDF]


USF System Policy Regarding USF ID Cards [PDF]

USF System Policy Regarding USF ID Cards It is the policy of the University of South Florida that all Students, Faculty, Administrative and Professional (A&P), University Support Personnel System (USPS) and OPS personnel must obtain and carry the USF ID card while on-site. Courtesy cards are available upon request to temporary USF employees, volunteers, and [...]

Valid USF ID

A valid USF identification card is required in order to check out materials, and to access Electronic Reserves and other services. IDs may be obtained in Poynter Library’s Instructional Media Department on the 2nd Floor of the library. There is a charge of $10.00 for a new ID or $15.00 for a replacement which must [...]

Last edited on February 27, 2014